Voting and proxy nominations for 2020 AGM on 3. March 2021.

In accordance with Clause 34 of the Constitution, each member has one vote.

In accordance with Clause 35 of the Constitution a member must be financial or a life member to vote, and a new member must be a member for at least three months.

Clause 15 “Other Classes of Member” allocates member voting rights to Perpetual Members, Life Members and Foundation Life Members.

Appointment of Proxies

Members have the right to appoint proxies as per Clause 39 of the Constitution:

1. A member may appoint a proxy to attend and vote at a general meeting on their behalf.
2. A proxy does not need to be a member.
3. No person other than the elected chairperson can hold in excess of three (3) proxies. The elected chairperson may hold an unlimited number of proxies provided that the proxies are completed by the member with a direction on how to vote for every motion on the agenda. A proxy in favour of the elected chairperson which does not have a direction of how to vote for every motion on the agenda will be invalid
4. A proxy appointed to attend and vote for a member has the same rights as the member to:
   1. speak at the meeting
   1. vote in writing (but only to the extent allowed by the appointment), and
   1. join in to demand a vote in writing under clause 38.1.
   1. An appointment of proxy (proxy form) must be signed by the member appointing the proxy and must contain:
      1. the member’s name and address
      1. the company’s name
      1. the proxy’s name or the name of the office held by the proxy, and
      1. the meeting(s) at which the appointment may be used.
   1. A proxy appointment may be standing (ongoing).
   1. Proxy forms must be received by the company at the address stated in the notice under clause 23.5(d) or at the company’s registered address at least 48 hours before a meeting.
   1. A proxy does not have the authority to speak and vote for a member at a meeting while the member is at the meeting.
   1. Unless the company receives written notice before the start or resumption of a general meeting at which a proxy votes, a vote cast by the proxy is valid even if, before the proxy votes, the appointing member: (a) dies (b) is mentally incapacitated (c) revokes the proxy’s appointment, or (d) revokes the authority of a representative or agent who appointed the proxy.
   1. A proxy appointment may specify the way the proxy must vote on a particular resolution.

I,________________________________________________________________

Of ________________________________________________________________being a member of West Harbour Rugby Union Football Club, hereby appoint

(full name of proxy)

of __________________________________________________________________

(address)

as my proxy to vote for me on my behalf at his/her discretion at the West Harbour Rugby Union Football Club AGM on March 3 2021, and at any adjournment of that meeting.

__________________________________

Signature

_________________________________

Date

*Please contact secretary@westharbourrugby.com.au for a PDF version of this proxy nomination.